Administrative Assistant

AFRICAN AMERICAN MUSEUM IN PHILA • Full-time • Philadelphia, Pennsylvania, United States • $50k - $55k / year • 3w ago

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

POSITION SUMMARY:

The African American Museum in Philadelphia (AAMP) seeks a highly organized and proactive Administrative Assistant to support the Event Rentals department. This role is critical to the museum's day-to-day operations, ensuring seamless coordination across teams, exceptional event execution, and a positive guest experience. It is well-suited for a detail-oriented professional who thrives in a fast-paced, collaborative environment and is eager to grow within event operations and people-focused organizational work.

KEY RESPONSIBILITIES

Administrative and Operational Support

• Manage calendars for the Director of Events, including scheduling meetings, coordinating logistics, and preparing agendas

• Support internal communication and coordination across departments

• Prepare reports, presentations, and meeting materials

■ Maintain organized digital files and documentation across platforms

• Serve as a liaison between Events and other departments to ensure alignment and smooth operations

• Support special projects that enhance organizational effectiveness and team experience Events Support

• Assist with planning and execution of internal and external events, including special events and signature museum activations

• Provide administrative support for vendor payments, coordination, and day-of logistics for special events and signature museum activations

• Provide on-site support for major events, including evenings and weekends as needed

• Help track event timelines, deliverables, and follow-ups for special events and signature museum activations

■ Provide administrative support for department meetings, training, and internal initiatives

• Assist with the planning and coordination of museum milestone recognitions, staff birthdays, and work anniversary records

QUALIFICATIONS & SKILLS

• 2--4 years of administrative and/or events experience

■ Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with scheduling and project management tools

■ Flexibility to support occasional evening and weekend events

• Interest in event planning and/or museums as a career path

• Strong interpersonal skills and a collaborative mindset

• Ability to anticipate needs and problem-solve proactively

• Passion for AAMP's mission and community engagement

GROWTH OPPORTUNITY

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